Youth Symphony of Southern Oregon

Please bring your YSSO music and music folder to both concerts.

All music folders must be turned in following the concert on Sunday.

If you use a school instrument, please do not forget to take the instrument home with you on Friday.

The pre-concert, warm-up rehearsal times for the Youth Symphony and for the Youth Orchestra are listed below. Arrive 15 minutes before the pre-concert rehearsal time to unpack and tune.

Musicians are expected to be in concert attire, tuned, seated on stage and ready to rehearse.Photographs are taken during the pre-concert rehearsals.

ON-STAGE PRE-CONCERT WARM UP/REHEARSAL TIMES

Saturday, May 17, 2025
Oregon Center for the Arts’ Music Recital Hall
SOU Music Department Building
450 South Mountain Avenue
Ashland

Youth Orchestra: 6:00 p.m.
(musicians should be in Youth Orchestra concert attire, seated on stage and ready for the pre-concert rehearsal at the time above)
Arrive 15 minutes before the pre-concert rehearsal time to unpack and tune.
Review the Youth Orchestra Concert Attire sheet in your folder for concert dress information.

Youth Symphony: 6:30 p.m.
(musicians should be in Youth Symphony concert attire, seated on stage and ready for the pre-concert rehearsal at the time above)
Arrive 15 minutes before the pre-concert rehearsal time to unpack and tune.
Review the Youth Symphony Concert Attire sheet in your folder for concert dress information.

Watch for signs and follow the instructions of YSSO staff and volunteers.
Enter the building through the South Mountain Avenue door.

Youth Symphony will unpack in the classroom(s) near the recital hall stage door.

Youth Orchestra will unpack in the band room on the second floor.

Sunday, May 18, 2025
Craterian Theater at the Collier Center
23 South Central Avenue
Medford

Youth Orchestra: 1:30 p.m.
(musicians should be in Youth Orchestra concert dress, seated on stage and ready for the pre-concert rehearsal at the time above)
Arrive 15 minutes before the pre-concert rehearsal time to unpack and tune.
Review the Youth Orchestra Concert Attire sheet in your folder for concert dress information.

Youth Symphony: 2:00 p.m.
(musicians should be in Youth Symphony concert attire, seated on stage and ready for the pre-concert rehearsal at the time above)
Arrive 15 minutes before the pre-concert rehearsal time to unpack and tune.
Review the Youth Symphony Concert Attire sheet in your folder for concert dress information.

Watch for signs and follow the instructions of YSSO staff and volunteers.

Musicians should go to the lower level to unpack.

Cellists, bass players, tuba musicians should unpack instruments in the area adjacent to the stage. 

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CONCERT VENUE LOCATIONS

Saturday, May 17, 7:30 p.m. (concert time)
Oregon Center for the Arts’ Music Recital Hall at SOU
450 South Mountain Avenue
Ashland

Sunday, May 18, 3:00 p.m. (concert time)
Craterian Theater at the Collier Center
23 South Central Avenue
Medford

There is no intermission at the performances.

TICKET SALES

Tickets may be purchased at each concert.
Payment by cash or check is preferred at the concert in Ashland.

Tickets are not interchangeable.

Medford concert comp tickets provided to YSSO musicians/families cannot be used for the SOU performance or exchanged for tickets to the SOU performance.

$10.00 Students w/ID
$15.00 General Admission

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Attendance

If a Youth Symphony or a Youth Orchestra musician is unable to attend a concert, the musician/family must contact Cynthia Hutton (541-488-8471) immediately. E-mail messages sent to the conductor and/or calls and e-mails to the YSSO office in the evening or on a weekend will not be received. Please call the conductor if you need to reach her on the weekend. NO ONE will receive your call or e-mail to the YSSO office on the weekend. My cell number is included at the bottom of each e-mail in case of an emergency, but you must contact Cindy. Please do not ask other musicians/families to communicate on your behalf. Send an e-mail to the YSSO office (info@ysso.org) to confirm you have communicated directly with the conductor.  Musicians who are late or absent without prior communication with and the approval of the conductor will be contacted by a member of the YSSO staff.

Concert Attire & Appearance

Concert attire information for Youth Symphony musicians and concert attire information for Youth Orchestra musicians is on the YSSO web site. Information was included in each music folder as well. Musicians are members of a team. The formal concert attire for the Youth Orchestra team and the formal concert attire for the Youth Symphony team is designed to present a uniform/unified appearance that helps the audience focus its attention on each ensemble as a whole and the music being performed rather than on individual musicians. Keep in mind, concert attire for the Youth Orchestra and concert attire for the Youth Symphony is not the same. Follow the instruction of staff and volunteers.

Youth Symphony and Youth Orchestra Assigned Music & Music Folders

A YSSO music folder was assigned to each Youth Symphony and Youth Orchestra musician at the first rehearsal of the concert season or concert series. YSSO musicians are required to keep the folder and all music in good condition.  Music and music folders must be turned in following the concert on Sunday. Watch for signs with instructions and look for the large tote boxes on Sunday.

Each assigned music folder must be returned to the YSSO on Sunday.  NOTE:  YSSO musicians/families will be asked to pay for missing, lost, or damaged folders and music.

Safety & Supervision

Parents must keep in mind that they are responsible for their children at all times.

All venues and facilities used by the Youth Symphony of Southern Oregon organization for rehearsals, concerts, and events, including North Medford High School, OCA Music Building & Recital Hall at SOU, Craterian Theater, Grants Pass Performing Arts Center, and all other venues are busy facilities that host and present multiple events and activities throughout the year.  Each facility has established rules and regulations governing the use of the building.  All YSSO personnel and families must respect and follow these regulations and rules, as well as the policies and expectations of the YSSO. 

Musicians should stay in the designated warm up areas at each venue until YSSO organization volunteers, staff or board members escort them to the stage or other area reserved for musicians in an ensemble.
The following will ensure the safety, comfort, and proper conduct of YSSO musicians:
• Parents are responsible for ensuring that YSSO musicians arrive on time and are picked up immediately following each rehearsal or concert.
• YSSO musicians are to be in the designated rehearsal or warm-up/waiting area at each site 15 minutes before the on-stage pre-concert rehearsal time.  Please refer to and review the YSSO e-mail reminders for locations and pre-concert rehearsal times for each ensemble.
• YSSO musicians will not be allowed to wander or run in the hallways, remain backstage during any part of a concert, or remain in the lobby during a performance. Noise will not be tolerated.
• YSSO musicians will remain in the designated warm-up/waiting area(s) prior to and following pre-concert rehearsals and during portions of the performance in which they are not involved unless seated in the audience or leaving with a parent.
• YSSO musicians under the age of 16 will not be allowed to leave the concert venue while a YSSO performance is underway unless they are accompanied by a parent/guardian or supervising adult. Musicians should meet parents inside the building.
• YSSO musicians are to use the buddy system when using restrooms and then return to the designated warm-up/waiting area immediately.
• The YSSO strongly recommends that parents or guardians come to the lobby following the concert to pick up a child or children. The YSSO asks that musicians waiting for parents/guardians following a concert remain in the lobby (Craterian or SOU) or near the recital hall stage door (SOU) rather than outside the venue.
• YSSO musicians may not take food or drinks into rehearsal rooms.
• Food/drinks may be permitted in the warm-up rooms at concert venues prior to the concert depending on the policies of each venue. Please do not assume food/drinks are allowed at each venue.

Craterian Theater Information

The Craterian box office (541-779-3000) is inside the Craterian Theater building. 

Please note the following policies of the Craterian Theater:

1:30 p.m.  – Craterian Theater Call Time (May 18) for Youth Orchestra
(musicians must arrive 10-15 minutes before the call time to unpack and tune)
-  Musicians must enter via the stage door on 8th Street. Musicians do not enter through the lobby.
-  Parents and family members are not allowed backstage or in the auditorium before the auditorium opens.
-  The lobby and public restrooms will be open one hour before concert time.
-  Parents and family members must enter the lobby through the front doors (off Vogel Plaza on S. Central Avenue between Main and 8th Streets).

2:00 p.m.  -  Craterian Theater Call Time (May 18) for Youth Symphony
(musicians must arrive 10-15 minutes before the call time to unpack and tune)
-  Musicians must enter via the stage door on 8th Street. Musicians do not enter through the lobby.
-  Parents and family members are not allowed backstage or in the auditorium before the auditorium opens.
-  The lobby and public restrooms will be open one hour before concert time.
-  Parents and family members must enter the lobby through the front doors (off Vogel Plaza on S. Central Avenue between Main and 8th Streets).

2:30 p.m.  -  Craterian Theater Auditorium Opens

Craterian Theater ushers will be stationed at the doors to scan tickets/e-tickets and hand out programs.

3:00 p.m.  -  Concert Begins

NOTE: Instruments/cases may not be stored in the lobby area or taken into the auditorium.

In addition to the above, the following items are not permitted inside the Craterian Theater auditorium:

• Food or beverages (including water)
• Strollers or baby carriers
• Knapsacks
• For safety reasons, tripods/monopods, electrical cords, or large camera cases are not allowed in the auditorium.

Please follow YSSO and venue regulations.

Turn off all beepers, cell phones, and alarms during the concert.

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Post-Concert Reception – Sunday Only

A post-concert reception will follow the performance on Sunday afternoon only.